1. About this Policy
1.1 This policy explains when and why we collect personal information about our Members, their parents and guardians, and National Class Chairs, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
3. What information we collect and why.
4. How we protect your personal data
4.1 We will only transfer your personal data outside the EU where we are satisfied that personal data will be granted an adequate level of protection in the receiving country; or specific contractual clauses or binding rules are in place; or the data subject has given explicit consent; or we are otherwise permitted to do so under the GDPR.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5 Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraph 5.2 below. 10763726
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf. We do this for the purpose of our legitimate interests in operating the Association, holding events and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Association.
6.2 The Association’s membership year runs from 1 January to 31 December. If your membership is not renewed for a year and no membership renewal is received by 31 March of the following year, your membership data will be deleted unless it is necessary for us to retain it to comply with our legal obligations or in connection with the establishment, exercise or defence of legal claims.
6.3 Application forms for events will be deleted or destroyed within 2 months after the event is held, unless it is necessary for us to retain it to comply with our legal obligations or in connection with the establishment, exercise or defence of legal claims.
6.4 The Association will retain your name, age, sail number and hull number for the purposes of the Association’s racing results archive.
6.5 We securely destroy all financial information once we have used it and no longer need it.
7 Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113
Information Commissioner's Office Wycliffe House
Cheshire SK9 5AF