Type of Information | Purposes | Legal basis of processing |
---|---|---|
Member's name, address, telephone numbers, e-mail address(es), date of birth. | Managing the Member’s membership of the Association. Entry to and participation in events. |
Performing the Association’s contract with the Member.
For the purposes of our legitimate interests in operating the Association and holding and managing events. This information will be shared with regatta organisers for the purposes of administering the events. |
Name, address, telephone numbers, e-mail address(es) of the Member’s Parent or Guardian | Managing the Member’s membership of the Association. Entry to and participation in events. |
Performing the Association’s contract with the Member.
For the purposes of our legitimate interests in operating the Association and holding and managing events. This information will be shared with regatta organisers for the purposes of administering the events. |
Emergency contact details | Contacting Member’s next of kin in the event of emergency | Protecting the Member’s vital interests. |
Date of birth / age related information | Managing categories of events which are age related. | For the purposes of our legitimate interests in holding events for the benefit of members of the Association. |
Gender of Member | Provision of adequate facilities at event venues. | For the purposes of our legitimate interests in making sure that event hosts can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender at events. |
Provision of gender based categories of events. | For the purposes of our legitimate interests and the legitimate interests of the event hosts in providing awards for gender based categories at events. | |
Reporting gender information to World Sailing (governing body for the sport of sailing). | For the purposes of the legitimate interests of the Association and World Sailing to monitor and maintain diversity. | |
The Member’s name, sail number and / or hull number. | Managing event entries and event results. | For the purposes of our legitimate interests in holding events for the benefit of members of the Association. |
Sharing event results with the hosts of the events, and providing event results to local and national media. Allocating votes at the World Council of the Association, based on the number of boat registrations.. | For the purposes of our legitimate interests in operating and promoting the Association and its events.
For the purposes of our legitimate interests in operating the Association. |
|
Photos and videos of Members and their boats | Putting on the Association’s website and social media pages and using in press releases. | Consent. We will seek the Member’s consent. The Member may withdraw their consent at any time by contacting us by e-mail. or contacting Stephanie Banham at events. |
Data relating to health if provided by the Member in respect of an event | Managing the event. | Explicit Consent. Member’s may disclose medical conditions at each event on a separate form. The Member may withdraw their consent at any time by e-mail to or during the event by speaking to Stephanie Banham. This data will not be kept for more than 7 days after the event unless there is a legal reason to do so. |
Bank account details of the member or other person making payment to the Association | Managing the Member’s membership of the Association, the provision of services and participation in events. | Performing the Association’s contract with the Member. |
National Class Chairs’ names, email addresses, and phone numbers | Putting on the Association’s website. | For the purposes of the legitimate interests of the Association, the National Class Associations and the Members to enable contact with National Class Associations. |
10763726
https://ico.org.uk/concerns/
0303 123 1113
Information Commissioner's Office Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager, Stephanie Banham.